Privacy Notice
Talenaut's Privacy Notice
We take your data protection rights and our legal obligations seriously. This notice describes the data which we will hold about you, what we will do with it and why, and how we will protect it. It also describes your rights and how to exercise them. We hold information about individuals both for companies looking to hire candidates (subject to their own privacy notice) and candidates as individuals. We also hold information about employees of companies contracted with us. Each is described separately below.
Who are we?
Talenaut Ltd is registered in England and Wales with company number 15048393, and with a registered address at 20 Wenlock Road, London, N1 7GU United Kingdom. We are also registered with the ICO, and our registration number is ZB737855. We are a Software as a Service Platform that transforms the way recruiters find candidates, simplifies the recruitment process for prospective employees, and allows candidates to seamlessly market themselves to companies.
If you have any questions about how we use your information, or want to exercise your rights over your information, you can write to us at our address above or contact us on legal@talenaut.com
Details of our Data Processing
Types and sources of information that we may collect
The information that we collect and process varies depending on the context. Each section below lists the categories that we may collect for the purposes listed. To understand which categories we collect and process about you, please refer to the details of processing under Talenaut as a Data Controller or Processor. The categories are as follows:
The examples given above are not an inclusive list; please contact us if you would like a complete list of the data we may hold about you.
Talenaut as a Data Controller
What information do we collect and process, what do we do with it and why?
The information that we collect and process varies depending on the context. Each section below lists the categories that we may collect for the purposes listed. To understand which categories we collect and process about you, please refer to the details of processing under Talenaut as a Data Controller or Processor. The categories are as follows:
Consent
- Browser data
- Contact and demographic information
- Cookies
- Employment information Financial information Government- issued identification Photographs or videos
- Only if applicable: Criminal records
- Trade Union membership
Consent
- Browser data
- Contact and demographic information
- Cookies
- Browser data
- Contact and demographic information
- Employment information
Performance of a contract and consent (App) Consent for cookies/ analytics* (website)
- Browser data
- Contact and demographic information
- Cookies
Where the webinar is hosted by a third party, the event organiser may share your business contact details with us for marketing purposes if you provide consent at the point of registration.
Consent or Our Legitimate Interest
- Browser data
- Contact and demographic information
- Cookies
- Photographs or videos
View to enter into a contract/ Performance of a Contract
- Browser data
- Contact and demographic information
- Cookies
- Employment information
- Financial information
- Government- issued identification
- Photographs or videos
- Criminal records
- Trade Union membership
Performance of a Contract
- Browser data
- Contact and demographic information
- Cookies
- Employment information
- Financial information
- Government- issued identification
- Photographs or videos
- Criminal records
- Trade Union membership
* With your consent we may use Google Analytics, as the analytics tool on our website. To learn more about Google Analytics, you can visit: Google Analytics
With your consent we also use Google Tag Manager to deploy tags on our website for an easy-to-use web interface. To learn more about Google Tag Manager you can visit Google Tag ManagerData privacy and security - Tag Manager Help (google.com)
Who else will see your information?
We will never sell your data nor provide access to it to any third parties for marketing purposes. We will share your data with our subcontractors for file storage and email purposes, because of our contractual relationships with third parties to help us run our business. When we have someone else help us handle an aspect of our business, we will pass them some of your data. We will only ever give them the minimum information that they need, and it will always remain under our control. This means that they can only do with your data what we tell them to and can’t keep it once they no longer need it. They also cannot pass it on to anyone else. Where legally required to do so, we will share your information with other third parties such as government agencies and regulators.
How do we look after your data?
We require third parties to process any data disclosed to them in accordance with the contractual relationship we have with them and applicable law(s). These third parties have agreed to uphold their data protection responsibilities and only use any personal data we share with them which they collect on our behalf for the sole purpose of providing us with contracted services.
Where we engage a third party to carry out work for us, we will make sure that they provide a good level of security to protect your data. We will only retain your data for as long as necessary. We will remove any personally identifiable information that is no longer needed for our analysis.
Data transfers
Some of the external organisations we share your personal information with may not be in your country of residence. We will always take steps to ensure that any transfer of information outside of your country is carefully managed to protect your privacy rights.
We will only transfer personal data to countries which are recognised as providing an adequate level of protection, or where we can be satisfied that alternative arrangements are in place to protect your privacy rights.
Our service providers are located in Australia, Hong Kong, Singapore, the United Kingdom, and the United States and store our data in those countries.
Transfers to service providers and third parties, including to the United States, will be protected by contractual commitments and certification schemes.
What are your rights?
You have the right to request a copy of all the information we hold about you and to ask us to correct any inaccurate personal information concerning you. We may in some circumstances need to check that what you have told us is accurate, and require a form of identification.
You have the right to ask us to delete your information, to stop processing it, or to restrict our processing of it. However, we may not be able to do so immediately if we have a legal or contractual obligation to retain the information to continue processing. We will notify you if this is the case.
Where you have given consent, you have the right to withdraw it at any time.
To exercise any of these rights, please contact us: legal@talenaut.com
You also have the right to make a complaint to the Information Commissioner’s Office – the UK’s supervisory authority that handles data protection law. You can contact them at:https://ico.org.uk/make-a-complaint/
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow Cheshire
SK9 5AF
Telephone: +44 (0)303 123 1113
Talenaut as a Data Processor
What information do we collect and process, what do we do with it and why?
When we act as a Data Processor on written instructions from a Company/ Data Controller, we will always request that they insert a link to their privacy notice for information about what information they may hold about you, your data protection rights and how to exercise them. Alternatively, please check the relevant Data Controllers privacy notice on their website. We have set below our involvement in handling your information on their behalf.
Performance of a contract
- Browser data
- Contact and demographic information
- Cookies
Consent
- Browser data
- Contact and demographic information
- Cookies
- Employment information
- Financial information
- Government- issued identification
- Photographs or videos
- Criminal records
- Trade Union membership
We are not responsible for the privacy practices of social media platforms. If you wish to obtain more information about how LinkedIn collects your personal data, please visit the privacy notices on their website.
Performance of a Contract
- Browser data
- Contact and demographic information
- Cookies
- Photographs or videos
Performance of a contract
- Browser data
- Contact and demographic information
- Cookies
- Employment information
- Financial information
Where the webinar is hosted by a third party, the event organiser may share your business contact details with us for marketing purposes if you provide consent at the point of registration.
Consent or Our Legitimate Interest
- Browser data
- Contact and demographic information
- Cookies
- Photographs or videos
Please contact us if you would like a complete list of the data we may hold about you.
* Our platform monitors, tracks and analyses how well companies are able to recruit individuals. As part of our services, we analyse this data to ensure that our clients operate efficiently and are fulfilling their obligations to their clients. We justify this processing based on the performance of a contract with our client. We will keep this information for no longer than 7 years from when the contract ends.
Who else will see your information?
As well as passing your information to relevant companies you may apply for, we use third parties to host and store information and to manage elements of our services. We expect third parties to process any data disclosed to them in accordance with the contractual relationship we have with them and applicable law(s). These third parties have agreed to uphold their data protection responsibilities and only use any personal data we share with them which they collect on our behalf for the sole purpose of providing us with the contracted services.
Where we engage a third party to carry out work for us, we make sure that the third party provides a good level of security to protect your data.
How do we look after your data?
We require third parties to process any data disclosed to them in accordance with the contractual relationship we have with them and applicable law(s). These third parties have agreed to uphold their data protection responsibilities and only use any personal data we share with them which they collect on our behalf for the sole purpose of providing us with contracted services.
Where we engage a third party to carry out work for us, we will make sure that the third party provides a good level of security to protect your data. We will only retain your data for as long as necessary as determined by the Data Controller. We will remove any personally identifiable information that is not needed for our analysis.
Data transfers
Some of the external organisations we share your personal information with may not be in the country of residence. We will always take steps to ensure that any transfer of information outside of your country is carefully managed to protect your privacy rights.
We will only transfer personal data to countries which are recognised as providing an adequate level of protection, or where we can be satisfied that alternative arrangements are in place to protect your privacy rights.
Our service providers are all located in Australia, Hong Kong, Singapore, the United Kingdom, and the United States and may reprocess our data in those countries. However, a Data Controller may choose by contract to limit where we as Data Processors may process your data.
Transfers to service providers and third parties, including to the United States,will be protected by contractual commitments and certification schemes.
This notice was last updated on November 21st, 2024. Please check back regularly, as we may update it at any time.
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